Meeting follow up and project update email templates
Recaps, status updates and kickoffs that people actually read.
A meeting recap should be sent within a day and lead with decisions and owners, not a transcript. Put actions in a table with a name and a date against each one, so nobody has to reconstruct who agreed to what.
3 templates
Meetings and projects
Recap with actions
The written record of what a meeting decided.
Meetings and projects
Project status update
The regular update that stops people asking for one.
Meetings and projects
Project kickoff
Setting expectations at the start so they hold later.
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Who these are for
Written with project managers, consultants, team leads in mind, and kept plain enough to send from a personal Gmail account without looking like a marketing blast.
Use this template in Gmail
Copy the HTML above and paste it into Mailplate, the free Gmail extension that inlines the CSS so the layout survives sending. Or edit the wording directly in the preview and insert it into your message.
See Mailplate