After a meeting email template
Confirming what was agreed while it is still fresh.
A post meeting follow up should be sent within 24 hours and lead with the decisions and who owns what. Put actions in a list with a name and a date against each, so the email doubles as the record everyone refers back to.
At a glance
| Use it when | Within a day of any meeting with decisions or actions |
|---|---|
| Length | 100 to 160 words plus the action list |
| Tone | Neutral and factual |
| Ask for | Corrections, with a deadline |
The template
Subject lines that work with it
- [Meeting name]: notes and next steps
- Recap - [topic], [date]
- What we agreed on [topic]
How to write this email well
- Lead with decisions, not attendance. Nobody needs a transcript, they need to know what changed.
- Every action needs a name and a date. An unowned action is a wish.
- Invite corrections with a deadline: "shout by Thursday if this is wrong" turns silence into agreement.
Questions
When should I send it?
Within 24 hours. After that people have moved on and corrections stop coming.
Should I include everything discussed?
No. Decisions, actions and open questions only. Discussion that led nowhere is noise.
Who should be copied?
Everyone who attended, plus anyone with an action. Nobody else.
More follow ups templates
Follow ups
After no reply
The second email when the first one got silence.
Follow ups
Final nudge
The last email before you close the thread for good.
Use this template in Gmail
Copy the HTML above and paste it into Mailplate, the free Gmail extension that inlines the CSS so the layout survives sending. Or edit the wording directly in the preview and insert it into your message.
See Mailplate